Occupational Health and Medical Modules

If your system of three-ring binders and makeshift occupational health programs just isn't working anymore, it may be time to consider DataPipe for handling case management and corporate wellness issues. DataPipe places occupational health and medical information at your fingertips. Our health modules when combined with safety modules will handle your corporate occupational health and safety risk assessment, health and safety audits, health and safety training and much more. Here is a list of some of our occupational health and medical modules with a brief description.

Absences

Log when and why employees are absent from work including expected and actual return dates. May be used with Injury & Illness to link an Absence to an Injury & Illness case (and also to a Clinic Visit, Progress Note, Treatment Plan and/or Workers' Compensation claim related to that Injury & Illness case, if these Modules are present), but does not require the Injury & Illness Module.

Agent Use

History of where and when agents are used. Often combined with Work History to identify potential employee exposures.

Asbestos

Refer to other HAZARDOUS MATERIALS ABATEMENT Module. Identify sites, equipment containing asbestos; type and percent. Log removal projects, personnel working on project, permit, responsible persons, amount removed, disposal manifest. Not intended for shipping. USE

Audiograms

Hearing baseline and periodic tests. Age correction database. Semi-automatic new baseline calculation. STS calculation, with and w/o age correction.

Blood Bourne Pathogens

Refer to other module(s). Depending on your requirements, you can use either INCIDENTS, IMMUNIZATION and/or TRAINING Modules

Breathalyzer/Blood Alcohol

Measurement of blood alcohol by "breathalyzer." Employees test results.

Case Management

In DataPipe, Case Management is covered by a series of modules including Clinic Visits, Medical Progress Notes, Injury and Illness, Absences, Medical Summary and possibly the Workers Comp or Disability Guidelines Modules. Additionally, there will be several reports included with this group.

CDL/DOT

Drivers' information, including DOT CDL. Driver's record, medical dates, other information. Works with Substance Abuse/Drug Screening module which is called CONTROLLED SUBSTANCES.

Clinic Visits (Services & costs)

Records when, why patient/employee visits clinic. Services rendered, cost of services, disposition of case. Includes vital signs, medical problems & SOAP notes. May be used with Injury & Illness to link a Clinic Visit to an Injury & Illness case (and also to an Absence, Progress Note, Treatment Plan and/or Workers' Compensation claim related to that Injury & Illness case, if these Modules are present), but does not require the Injury & Illness Module.

Controlled Substances

Employee drug tests & results, including for DOT. Includes provision for random selection.

Disability Guidelines

Disability norms, best practices, costs and other information on injuries and illnesses. Can interact with Absences for calculating return-to-work dates. May be used with the Work Loss Data Institute's ODG database for data and updates. Requires an annual subscription fee to keep updated from the published data - This is not part of yearly DataPipe maintenance.

ECG

Electrocardiogram data, interpretative codes and strip image.

Emergency Response Team (ERT)

Details on an emergency response; teams and members, dates and times, evacuations, injuries, spills and releases, follow-up. Displays summary data from other forms if available. Requires General Incidents module.

Employee Assistance Plans (EAP)

Details of employee (or family member) referral for assistance, counseling, etc. Includes information on diagnosis, referrals, dates, notes.

Employee/Patient Summary (medical & other)

Single form collects and presents all medical tests, clinic visits, progress notes, training, injuries, PPE, IH samples, etc. for an individual. Printed (and other forms of output) reports may be prepared to summarize this information. Information collected depends on modules in system.

Hazardous Materials Abatement

Information on the location and quantity of hazardous materials (e.g., asbestos, lead paint, etc.) and then information (quantity, permit, personnel, manifest no., dates, etc.) on abatement projects to remove the materials. Replaces “Asbestos Module” by expanding to all “hazmats” in general.

Heat Stress

Measurements of employee NWBT, DBT, GT and/or deep body temperature, calculation of WBGT and permissible heat exposure TLV as defined by ACGIH.

Hematology

Blood test results. Automatic comparison to laboratory "normal low and high" values, by lab, test, date range. Define "standard" test suites to use.

Hand Activity (Ergonomics)

ACGIH method for ergonomically assessing hand activity. Considers frequency and level of effort by employees in hand activities. Can document existing conditions or assess a proposed task. Compares a task’s frequency and level of effort to the Action Limit and TLV for the activity.

Immunizations & Inoculations

Date given, results, follow-up date if appropriate. By employee/patient and type of Imm. & Inoc.

Injury & Illness

Injury and illness information; employee, cause code, body part code, cost, treatment, disposition. Primary uses are OSHA 101 & 200 & 300, first report of injury, and risk management-style reports. Required by Workers Comp. module. May be used with General Incidents to link multiple sub-incidents together, but does not require the Incidents, General Module.

Job Profiles; Job Restrictions/Requirements, HEGs

Physical requirements (ADA) Training, personal protective equipment, agent exposures, medical tests, etc. for facility, area, building, department and/or job. May require the Training, Personal Protection Equipment, and/or Agent Parameters Module for some specific uses, however these modules are not required for general use of the job profiles module.

Lifting (Ergonomics)

ACGIH method for ergonomically assessing lifting tasks. Can record and document a current condition or evaluate a proposed task. Calculates the lifting TLV and compares to actual conditions.

Medical Problems & Restrictions

Employee-specific list of medical problems & restrictions (from user-defined codes) with start and optional end dates. May also be used for matching job/work, training, PPE and other requirements and restrictions.

Medication

Medication history of patients/employees; what, when, amount, by whom.

MSDS (ANSI Z400.1)

All 16 sections of ANSI standard MSDS, including ingredients and IH limits. Includes fields for storing images of mfg.'s original sheets, which may be viewed and printed. Requires Agent Parameters, which it automatically updates.

Musculoskeletal/FCE/Ergonomics

Also called Functional Capacity Evaluation. Define work requirements in terms of range of motion, strength, etc. and then measure individual's performance and changes w.r.t. those requirements.

Necrology

Also called Death Registry. Information on where, when and why a person died. Links to available diagnostic codes table, General Incidents and Injury & Illness modules.

Noise Exposure

Employee or area noise exposure tests. Multiple exchange rates, thresholds, etc. Designed for multiple measurements from modern noise dosimeters.

Noise Measurement

Tracks personnel exposure to noise (both level and time) typically measured with a "dosimeter." Used for short-term measurements of sound levels at a location, with provisions for both overall and 1/1- or 1/3-octave band levels. Often used with a measurement grid system set up in a manufacturing space. May be used with General Incidents to link multiple sub-incidents together, but does not require the Incidents, General Module. May also be used with Equipment and/or Job Profiles, but does not require either of these Modules.

Non-Ionizing Radiation

Logs exposures to general non-ionizing radiation, by employee, location, date, quantity, etc.

Periodic Activities

Record and/or schedule periodic events. Prepare "to-do" lists by subject or person. Automatically update schedule. Events are anything scheduled; inspections, meetings, training classes, sampling, etc.

Physical Examination (depends on questionnaire)

Refer to other module(s). Information associated with a physical exam of a patient/employee. This module is usually specific to the customer standards limitation. Use the QUESTIONNAIRES module.

Physical History (depends on questionnaire)

Refer to other module(s). Details of a physical history from a patient/employee. This module is usually specific to the customer standards limitation. Use the QUESTIONNAIRES module.

Progress Notes (Medical)

General purpose notes on patient/employees. Log contacts, questions, research, etc. by person. Need not relate to clinic visit or injury and illness. May be used with Injury & Illness to link a Note to an Injury & Illness case (and also, if the following modules are present, to an Absence, Clinic Visit, Treatment Plan, and/or Workers' Compensation claim related to that Injury & Illness case), but does not require any of these Modules.

Protocols

Descriptions of procedures for specific clinic services and/or scheduled medical resources. Typical applications are to print protocols along with list of employee/patient's appointment items and times, and for referral during clinic visits. Links to Resources (in optional Scheduling module) & Clinic Services (in optional Clinical Visits module).

Questionnaires

Build multiple surveys, audits or questionnaires from lists of questions. Answers may be logical, text and numeric. Build physical exam, medical history, safety and IH survey and other questionnaires with one module. Also maintains answers to questionnaires. May be linked to General Incidents.

Radiation Exposures

Results from measuring employee radiation doses, such as from TLDs.

Radiation Scans

Results from whole and partial body scans to determine activity of radioactive materials in employee/patient.

Referrals (Medical)

Patient/employee referrals, results, follow-up, costs.

Respirator Fit

Record qualitative and quantitative fit test data and factors affecting fit.

Scheduling (clinic & other)

Overall clinic and "resources" schedule databases. Schedules patient/employee for visit on specific day and time for resource. Graph allows viewing 24 hour schedule for multiple "resources" on one screen and choosing times to automatically schedule.

SOAP Notes

See Medical Problems. Conventional four-part SOAP note for medical information. This is part of the CLINIC VISITS module.

Spirometry

Employee/patient test results from testing respiratory function.

Sputum Cytology

Saliva test results. Automatic comparison to laboratory "normal low and high" values, by lab, test, date range. Define "standard" test suites to use.

Tickler/To-do

Special report that links together all inspections, permits, etc. by "cognizant person." Depends on modules included and scope of analysis.

Treatment Plans

Set up (define) medical treatment plans (dates & activities) and then apply to individuals, tracking what is due, dates performed, etc. May be used with Injury & Illness to link a Treatment Plan to an Injury & Illness case (and also, if the following modules are present, to an Absence, Clinic Visit, Progress Note and/or Workers' Compensation claim related to that Injury & Illness case), but does not require the Injury & Illness Module.

Urinalysis

Urinalysis results. Automatic comparison to laboratory "normal low and high" values, by lab, test, date range. Define "standard" test suites to use.

Vision Screening

Vision acuity at close, intermediate and far distances. Color. Peripheral vision. Day and night. Comparison of results to job standards.

Vital Signs

Refer to other module(s). Basic medical information on patient/employee. BP, pulse, respiration, smoking, allergies, notes. Now included in the CLINIC VISITS Module.

Work Requirements & Restrictions

Refer to other module(s). See JOB PROFILES

Workers' Compensation (providers, costs)

Individual items, costs and providers associated with I&I cases. Automatically updates total costs in Injury & Illness Module. Requires Injury & Illness Module.

X-ray

Employee X-rayed, date, time, type, description of results, name of person interpreting/B-reader

 

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